This Privacy Policy has been prepared in accordance with the legal requirements for providing information when collecting data from a data subject, as set forth in Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation), hereinafter referred to as "RODO".
I. GENERAL INFORMATION
- The operator of the PianoCongress.org website (the "Website") and the Administrator of your personal data is the Association of Polish Piano Tuners (the "Administrator").
- The service performs functions of obtaining information about users and their behavior through:
- Voluntarily entered information in the forms.
- storing cookies (so-called "cookies") on end devices.
II. PERSONAL DATA
Legal basis for our processing of personal data
We process personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (colloquially this piece of legislation is referred to as "RODO").
The basis for our processing of your personal data is your consent to the processing of your personal data and the legitimate interest pursued by the Administrator for the purpose of registering your participation in Piano Congress and the implementation of the "PianoCongress.org Newsletter" service on the basis of Article 6(1)(a) and (f) of the RODO.
What personal data we collect
In order to fulfill the purposes mentioned above, we collect the following data: name, country, telephone, e-mail address (in case of Congress participation registration) and e-mail (in case of newsletter). If you fail to provide the above personal data, the Association of Polish Piano Tuners will not be able to provide the indicated service.
Purposes and basis of personal data processing
- Sending commercial information, including making automated decisions on the basis of profiling (for the purpose of automatic adjustment of offers and discounts) - on the basis of your consent (Article 6(1)(a) RODO)
- To perform registration of participation in the "Piano Congress" - based on the legitimate interest pursued by the Administrator (6(1)(a) and (f) RODO).
Provision of personal data by the Customer is voluntary, but necessary in order to use the Site.
If you have given separate consent to do so, the Administrator will automate relevant content to your profile, e.g. offers and discounts based on profiling, which involves using personal data to analyze or forecast aspects of your personal preferences and interests. Automated decisions will be made based on, among other things, your previous purchasing decisions. This will enable us to better tailor our offerings to your needs.
Categories of personal data processed
For the purposes mentioned above, the following categories of personal data are processed:
- name,
- country,
- email address,
- phone number.
Recipients of personal data
Recipients of personal data in the performance of contracted services and granted consents may be the following entities:
- subcontractors that provide services in the field of software, servicing of software or hardware used to process personal data and electronic payments;
- entities implementing marketing campaigns;
- entities providing hosting services;
- legal service providers;
- other entities with which the Administrator has entered into entrustment agreements, on the basis of which third parties process personal data on behalf of the Administrator (in particular, an accounting firm).
Other information
Your personal data may be transferred to recipients located in countries outside the European Economic Area (European Union countries and Iceland, Liechtenstein and Norway). This is in connection with the Administrator's use of the IT services of Google Inc. based in the United States of America and social networks (Instagram, Facebook, Twitter, Pinterest, YouTube, LinkedIn), which are also based in the USA.
Data retention period
In the case of the "PianoCongress.org Newsletter" service, your personal data will be processed until you withdraw your consent. Withdrawal of consent is done via the website pianocongress.org.
If you register your participation in the Congress, your personal data will be processed until the expiration of the statute of limitations for possible claims.
Rights in connection with the processing of personal data
In relation to data protection, you have the right to:
| Data subject's right | What it means |
| Right of access | You have the right to obtain access to information processed by the Administrator.You have the right to obtain a copy of your personal data processed by the Administrator. |
| Right to rectify data | You have the right to request correction of your data if it is incorrect or incomplete. |
| The right to erasure of data (the right to "be forgotten") | You have the right to request deletion of your data in cases where there is no compelling reason for further use by the Administrator. |
| Right to restrict processing | You have the right to "block" or reduce further use of your data under certain circumstances. If processing is restricted, the Administrator may continue to store your data, but has no right to use it. |
| Right to data portability | You have the right under certain circumstances to receive and re-use your personal data in a structured, commonly used and machine-readable format.You have the right to request that your personal data be sent by the Administrator directly to another administrator, if technically possible. |
| Right to object | You have the right to object to the processing of your personal data on the grounds that the processing is based on the legitimate interests of the Administrator.This means that if you raise an objection to processing, the Controller will stop processing your personal data unless the Controller demonstrates the existence of valid legitimate grounds for processing that override the interests, rights and freedoms of the data subject, or grounds for establishing, asserting or defending claims.The right to object does not apply to such processing of personal data based on the performance of a contract (which can be terminated), consent (which can be withdrawn) or a legal obligation. |
| The right to lodge a complaint with the supervisory authority | You have the right to lodge a complaint to the supervisory authority in Poland - the President of the Office for Personal Data Protection (contact details: uodo.gov.pl/en/p/contact) |
III. INFORMATION ABOUT COOKIES
- The website uses cookies.
- Cookies (so-called "cookies") are IT data, in particular text files, which are stored in the Service User's terminal equipment and are intended for use on the Service's websites. Cookies usually contain the name of the website from which they originate, the time they are stored on the terminal equipment and a unique number.
- The entity placing cookies on the Service User's terminal equipment and accessing them is the Service operator.
- Cookies are used for the following purposes:
- creation of statistics that help to understand how the Users of the Website use the websites, which allows to improve their structure and content;
- determine your profile in order to display tailored material to you on advertising networks, in particular Google's network.
- The Service uses two main types of cookies: "session" (session cookies) and "permanent" (persistent cookies). "Session" cookies are temporary files that are stored on the User's terminal device until the User leaves the website or shuts down the software (web browser). "Permanent" cookies are stored on the User's end device for the time specified in the parameters of the cookies or until they are deleted by the User.
- Web browsing software (Internet browser) usually allows the storage of cookies on the User's terminal device by default. Users of the Website may change their settings in this regard. The web browser makes it possible to delete cookies. It is also possible to automatically block cookies. For details, please refer to the help or documentation of your web browser.
- Restrictions on the use of cookies may affect some of the functionality available on the Website.
- Cookies placed in the Service User's terminal equipment and used may also be used by advertisers and partners cooperating with the Service Operator.
- We recommend reading the privacy policies of these companies to learn about the use of cookies used in Google Analytics.
- Cookies may be used by advertising networks, in particular the Google network, to display advertisements tailored to the user's use of the Website. For this purpose, they may retain information about the user's navigation path or how long the user stayed on a particular page.
- Regarding the information about user preferences collected by the Google advertising network, the user can view and edit the information resulting from cookies using the tool: www.google.com/ads/preferences/
IV. SERVER LOGS
- Information about certain user behavior is subject to logging at the server layer. This data is used solely for the purpose of administering the site and to ensure the most efficient operation of the hosting services provided.
- The resources viewed are identified by URLs. In addition, the record may be subject to:
- time of arrival of the query,
- time to send a response,
- the name of the client station - identification implemented by the HTTP protocol,
- Information about errors that occurred during the execution of HTTP transactions,
- URL address of the page previously visited by the user (referer link) - in case the access to the Website was made through a link,
- information about the user's browser,
- IP address information.
- The above data is not associated with specific browsers.
- The above data is used only for server administration purposes.
VI. MANAGING COOKIES - HOW TO GIVE AND WITHDRAW CONSENT IN PRACTICE?
If you do not want to receive cookies, you can change your browser settings. We stipulate that disabling cookies necessary for authentication processes, security, maintenance of user preferences may hinder, and in extreme cases may make it impossible to use the websites.